Listening
Listening to people about their complaints, concerns or
compliments can convey the message that the organisation
is a listening organisation and wants to learn from feedback.
All NHS bodies and local authorities must make it clear to
people how they can complain. There are a number of
ways this can be done. The information provided should
be engaging and accessible, offered in such a way that
it is effective and meets the needs of service users—for
example, in Braille or large print if required.
People understand that mistakes can happen. When
mistakes happen many people want to know how it
happened, that you are sorry and that steps have been
taken to stop it happening again. The impression the
organisation gives to the person who is unhappy can
have a huge impact on the outcome of the complaint. It
is important, therefore, that all the information regarding
the complaint is fully assessed. This demonstrates that the
complaint has been taken seriously and can provide the
basis for a good ongoing relationship. Poor communication
is the most common reason people give about why they
are unhappy with the way their complaint was handled.
Remembered that, for any complaint, consent may be
needed to check records and access personal details.
When a person makes a complaint or they are unhappy,
there are a number of things that can help show you
are listening to them. Begin by letting the person know
the name and details of who will be investigating the
complaint. Ascertain how the person would like to be
addressed: Mr, Mrs, Ms or by their first name. If the