2. Preparation of agenda in consultation with the chair.
3. Make a list of members to be invited for the meeting.
4. Send meeting invitation to all members concerned. The constitution and bylaws of the organization may stipulate a
certain time period before which the meeting intimation should be sent. For example, a general body meeting may
have to be informed one month before, a director board meeting, one or two weeks and an election meeting one
month prior to the meeting.
5. Send minutes of the previous meeting and agenda to all concerned.