Payment by Direct Credit
Direct credit payment has only just been introduced and is not used much.
Daphne normally craters the direct credit file which is transferred to the bank system. However, one person can load and approve the payment (transmit) the file. The file is normally approved by Shaggy or Porky. Prior to transmitting the file Shaggy agrees a printout of the file to the bank system report and signs this as evidence.
There is no control in place to confirm that the amount transmitted is the same as the amount reviewed on the Transactions since last remittance report. It is therefore possible for the Creditors Clerk to change the amount or add a creditor and this would not be detected.
Printouts form the banking system is filed separately. Direct credit payments cannot be made through the banking system without creating the file in the Accounts Payable or Payroll.
Remittance advices for direct credit payment are either emailed or sent in the post.