PURPOSE OF THE POSITION
(The main reason for the position, in what context and what is the overall end result)
The Executive Secretary is responsible for providing secretarial, clerical and administrative
support in order to ensure that services are provided in an effective and efficient manner.
SCOPE
(The way that the position contributes to and impacts on the organization)
The Executive Secretary reports to the First Nation Administrator and is responsible for
providing senior level secretarial and clerical services for the Chief and First Nation
Administrator.
RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of the position including the typical problems
encountered in carrying out the responsibilities.)
1. Provide office support services in order to ensure efficiency and effectiveness within the
Band Office
Main Activities
Receive, direct and relay telephone messages and fax messages
Direct the general public to the appropriate staff member
Maintain the general filing system and file all correspondence
Assist in the planning and preparation of meetings, conferences and conference
telephone calls
Make preparations for Band Council and committee meetings
Maintain an adequate inventory of office supplies
Respond to public inquiries
Provide word-processing and secretarial support
Type confidential documents on a wordprocessing system
2. Provide support to the Chief and First Nation Administrator
Main Activities
Assist the Chief and First Nation Administrator as requested
Provide administrative services for the Chief and First Nation Administrator
3. Perform other related duties as required