With regards to the financial statements for December 2015, we would like to draw to your attention that the current amount of unclaimed Purchase VAT is THB 121,050.70.
Please find attached the list of invoices without a proper (as per the Revenue Code) and/or original tax invoice.
Unclaimed Purchase VAT may be credited against output VAT within the following 6 months.
Further, a Purchase VAT refund can be claimed within 3 years.
We need your help to obtain the missing tax invoices.
The following actions would be required for each of the three different scenarios:
Scenario 1 (Purchase VAT can still be filed in the monthly return – PP.30)
The Purchase VAT can still be claimed as a credit in the monthly VAT return (PP.30):
Please collect the original tax invoice from each supplier (please refer to the memo attached for further information on what constitutes a valid tax invoice).
If the original tax invoice cannot be collected, then there are two options available:
a. Claiming the Purchase VAT through the monthly VAT return (PP.30) without the original tax invoice. Note that you are potentially exposing yourself to tax penalties and surcharges in case you cannot present the original tax invoice to the Revenue Department if requested at a later date.
b. Do nothing. For example, you know that the original tax invoice will never be collected from your supplier. The Purchase VAT will be written off.
Scenario 2 (Purchase VAT can only be refunded)
The period to claim the Purchase VAT credit has expired, but the original tax invoice is on hand.
The Purchase VAT cannot be claimed as a credit in the monthly VAT return (PP.30), but requires a KOR.10 to be filed to request the refund.
There are two options available:
a. Claim the Purchase VAT refund and submit the KOR.10. This will result in a tax investigation by the Revenue Department. Typically this is a slow process with no guarantees that the VAT will be refunded in full.
b. Do claim the Purchase VAT refund. The Purchase VAT will be written off.
Scenario 3 (Purchase VAT cannot yet be refunded)
The period to claim the Purchase VAT has expired, and the original tax invoice is not on hand.
You have three years to collect it.
However, if you don’t expect to expect to ever collect the original tax invoice, then the Purchase VAT cannot by refunded and the balance should be written off.
Action Required
For each item of ‘undue’ Purchase VAT, you must decide on the appropriate action to take and inform us so we can keep track of your unclaimed VAT credits. There are three choices:
(1) Attempt to collect the original tax invoice
(2) Submit the Purchase VAT invoice –PP30 and:
(a) Use it as a tax credit; Or
(b) Claim a VAT refund
(3) Write off the Purchase VAT credit
If you have any questions or would like to discuss this in more detail then please don’t hesitate to contact me.