When at our desks, we will answer the phone within two rings.
We will identify ourselves when we answer.
We will listen to the caller’s request and assist the caller accordingly.
If we cannot assist the caller, we will direct the call to the appropriate person. Before transferring the call, we will obtain the caller’s permission and provide the caller with the name and extension number of the person who will be helping the caller.
We will obtain the caller’s permission before placing the call “on hold” by asking and waiting for a response before initiating the hold function.
We will end the conversation in a courteous and professional way by thanking the caller. We will wait for the caller to hang up first.
We will notify our customers that someone is unavailable by saying, “He/She is unavailable. Is this an urgent issue or may I take a message?”