4) Surface and Underground Conditions
If the event is taking place outdoors, a thorough assessment of the existing and anticipated surface conditions is necessary. Bear in mind the following points:
> Ensure that the ground can accommodate what you intend to place on it (size, type and weight).
> Assess the impact that adverse weather conditions may have on the ground. Pay particular attention to the risk of flooding as this can cause the most damage to equipment and is a likely cause of cancellation.
> If you are anticipating adverse conditions, ensure you have contingencies in place to deal with all possibilities, e.g. water pump for flooding, temporary tracking or bark chippings for muddy areas, grit for frost paths/roads, etc.
> If appropriate, ask the land-owner or local authority for an underground utilities assessment to advise you about any underground cables, wires or pipes that could potentially be damaged by heavy equipment or penetration of the ground.
> The type of event and the chosen location may necessitate bringing in or creating temporary surface conditions such as tracking for transport or emergency services or to protect the ground below. Check that the ground beneath is suitable for the covering to ensure this doesn’t become a hazard in itself.
> Ensure that any damage anticipated can be put right or reinstated as failure to do this could incur heavy financial penalties.
4) Surface and Underground ConditionsIf the event is taking place outdoors, a thorough assessment of the existing and anticipated surface conditions is necessary. Bear in mind the following points:> Ensure that the ground can accommodate what you intend to place on it (size, type and weight).> Assess the impact that adverse weather conditions may have on the ground. Pay particular attention to the risk of flooding as this can cause the most damage to equipment and is a likely cause of cancellation.> If you are anticipating adverse conditions, ensure you have contingencies in place to deal with all possibilities, e.g. water pump for flooding, temporary tracking or bark chippings for muddy areas, grit for frost paths/roads, etc.> If appropriate, ask the land-owner or local authority for an underground utilities assessment to advise you about any underground cables, wires or pipes that could potentially be damaged by heavy equipment or penetration of the ground.> The type of event and the chosen location may necessitate bringing in or creating temporary surface conditions such as tracking for transport or emergency services or to protect the ground below. Check that the ground beneath is suitable for the covering to ensure this doesn’t become a hazard in itself.> Ensure that any damage anticipated can be put right or reinstated as failure to do this could incur heavy financial penalties.
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