Elgin Aircraft had claims processing and claims payment departments to administer its health care plans. The company
was self-insured for claims under $50,000. Claims above this amount were forwarded to an independent insurance company.
The claims processing department’s responsibility was to verify the necessary documentation for payment and then to forward
the documentation to the claims payment department. The claims payment department approved and signed the payments.
Elgin employees had a choice between two different types of insurance plans. The first was a health maintenance
organization (HMO) plan in which employees went to an approved doctor. Elgin had a contract with a group of medical doctors
who treated the employees for a set fee. The second plan allowed employees to go to doctors of their own choice rather than to
the HMO, but only 80 percent of their medical bills were paid by Elgin.
Management believed that the company had an excellent internal control system. In addition, the company continually
had various auditors on its premises: outside auditor, and internal auditors. Health claims were processed from an extensive
form filled out by the attending physician and a statement from his or her office verifying the nature of the dollar amount of the
treatment. This form was given to the claims processing department, which would verify the following;
- The patient was an employee of Elgin Aircraft.
- Treatments were covered by the plan.
- Amounts charged were within approved guidelines.
- Amount of the claims per individual for the year were not over $50,000; if they were, a claim was submitted to the
insurance company.
- Which plan the employee was on, and that the calculation for payment was correct.
After verification of the above facts, the claims were forwarded to the claims payment department, which paid the
doctor directly. No payments ever went to employees.
One day, an outside auditor observed the manager of the claims payment department taking her department employees
to lunch in a chauffeured limousine. The auditor was curious about how the manager could afford such expensive occasions
and was concerned that the cost of the lunch and the limousine were being paid for by the government. In speaking with the
vice president of finance, he learned that the manager was “one of the company’s best employees.” He also learned that she
had never missed a day of work in the last 10 years. She was indeed a very conscientious employee, and her department had
one of the best efficiency ratings in the entire company because of her outstanding management.
Auditor started to examine medical expenses and found that this account continuously increase over 4 years, although
number of staff is not significantly increased. Concerned about the limousine and other indicators of fraud, the auditor
began an investigation that revealed that the claims payment department manager had embezzled over $12 million from
Elgin Aircraft in four years. Her scheme involved setting up 22 dummy “doctors” who would submit medical bills for
employees who had not had much medical work during the year. Her fictitious doctors would create claims forms and
submit them to the claims processing department. The claims processing department would send the approved forms to the
claims payment department, which would then send payment to the dummy doctors.
Elgin Aircraft had claims processing and claims payment departments to administer its health care plans. The companywas self-insured for claims under $50,000. Claims above this amount were forwarded to an independent insurance company.The claims processing department’s responsibility was to verify the necessary documentation for payment and then to forwardthe documentation to the claims payment department. The claims payment department approved and signed the payments.Elgin employees had a choice between two different types of insurance plans. The first was a health maintenanceorganization (HMO) plan in which employees went to an approved doctor. Elgin had a contract with a group of medical doctorswho treated the employees for a set fee. The second plan allowed employees to go to doctors of their own choice rather than tothe HMO, but only 80 percent of their medical bills were paid by Elgin.Management believed that the company had an excellent internal control system. In addition, the company continuallyhad various auditors on its premises: outside auditor, and internal auditors. Health claims were processed from an extensiveform filled out by the attending physician and a statement from his or her office verifying the nature of the dollar amount of thetreatment. This form was given to the claims processing department, which would verify the following;- The patient was an employee of Elgin Aircraft.- Treatments were covered by the plan.- Amounts charged were within approved guidelines.- Amount of the claims per individual for the year were not over $50,000; if they were, a claim was submitted to theinsurance company.- Which plan the employee was on, and that the calculation for payment was correct.After verification of the above facts, the claims were forwarded to the claims payment department, which paid thedoctor directly. No payments ever went to employees.One day, an outside auditor observed the manager of the claims payment department taking her department employeesto lunch in a chauffeured limousine. The auditor was curious about how the manager could afford such expensive occasionsand was concerned that the cost of the lunch and the limousine were being paid for by the government. In speaking with thevice president of finance, he learned that the manager was “one of the company’s best employees.” He also learned that shehad never missed a day of work in the last 10 years. She was indeed a very conscientious employee, and her department hadone of the best efficiency ratings in the entire company because of her outstanding management.Auditor started to examine medical expenses and found that this account continuously increase over 4 years, althoughnumber of staff is not significantly increased. Concerned about the limousine and other indicators of fraud, the auditorbegan an investigation that revealed that the claims payment department manager had embezzled over $12 million fromElgin Aircraft in four years. Her scheme involved setting up 22 dummy “doctors” who would submit medical bills foremployees who had not had much medical work during the year. Her fictitious doctors would create claims forms andsubmit them to the claims processing department. The claims processing department would send the approved forms to theclaims payment department, which would then send payment to the dummy doctors.
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