Hello Thipsuda,
Your customers should always be directed to maintain up-to-date and current active support without any lapse in service. OpenText traditionally provide a 90 day renewal notice for all of our North American end users. We would hope that our ASP’s are doing the same.
For our AMEA customers we have been flexible allowing late renewals without reinstatement fees if we are confident that a PO is on the way. If the expiration time is over 5 months we will backdate the renewal. We are trying to be flexible however any contract over 30-90 days will be subject to cancellation and a reconnect or reinstatement fees will be charged when the account is reactivated. ( this is especially true if we have no status updates or information as to why the customer has not renewed ) Our monthly spread-sheet is the only way for us to understand what is happening so that we are able to accurately forecast the revenue. It must be completed and returned with updates monthly.
Your message to the customer should be:
Support must be current and up to date once support has lapsed over 30 days a reinstatement/reconnect fees may be charged to resume support.
Please also provide or direct the customer to the Customer Support Maintenance Handbook from the OT website.
Regards,