This is to confirm my travel plans to Kansas and to thank you for offering to have your assistant, John, meet me at the airport and drive me to your office.
I will arrive at the Springfield Airport on August 8, at 9 a.m. on Springfield Airlines, flight #123. Please ask John to meet me at the gate. I will have only carry-on luggage, so we will probably arrive at your building within an hour after arrival.
I look forward to working with you on this new project.