The purpose of a database is to keep track of things (Kroenke, 2007). Databases can exist on paper, for example a telephone
directory, but are inefficient and costly to maintain. A computer-based database offers the advantage of powerful search
facilities which can be used to locate and retrieve information many times faster than by manual methods. An electronic
database provides facilities for users to add, amend or delete records as required. Indexing features mean that the same
basic information can be stored under a number of different categories. This provides great flexibility and allows users to
locate, retrieve and organise information as needed. Databases used throughout a company are usually accessed by many
different users across a network system. Some of the advantages of this approach include minimising the unnecessary
duplication of information, consistency is maintained by ensuring any changes made to the information held in the database
are reflected to all users and although information is held in a structured manner, the database software will normally
provide sufficient flexibility to meet the different requirements of individual users and departments.
The purpose of a database is to keep track of things (Kroenke, 2007). Databases can exist on paper, for example a telephonedirectory, but are inefficient and costly to maintain. A computer-based database offers the advantage of powerful searchfacilities which can be used to locate and retrieve information many times faster than by manual methods. An electronicdatabase provides facilities for users to add, amend or delete records as required. Indexing features mean that the samebasic information can be stored under a number of different categories. This provides great flexibility and allows users tolocate, retrieve and organise information as needed. Databases used throughout a company are usually accessed by manydifferent users across a network system. Some of the advantages of this approach include minimising the unnecessaryduplication of information, consistency is maintained by ensuring any changes made to the information held in the databaseare reflected to all users and although information is held in a structured manner, the database software will normallyprovide sufficient flexibility to meet the different requirements of individual users and departments.
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