Cheque
1. The invoice has been coded and authorised by Elmer Fudd (Water and Waste Water Manager) who has a financial delegation of $5,000 excluding VAT
2. The invoice has been initialed by Velma to indicate the invoice has been into the system.
3. GL listing which Daphne has checked against invoice for data accuracy.
4. Obtained Run File which lists all payments to be paid on the release- not use for any particular purpose.
5. A transaction since remittance report has not been signed by Scooby as this sample was prior to any DC payments. The report has only been signed since DC’s. Prior to this Scooby signed all the cheques so this was treated as the final review prior to payment.
6. Sighted Released for Payment Report which includes invoice selected.
7. Cheque Approval Form signed by Scooby and Daffy as evidence of approval for payment over $5,000.
8. The creditors’ reconciliation has been completed for September 2xx1. There is no evidence of review.
Direct Credit
1. The invoice has been coded and authorised by Sylvester (Asset Manager Property) who has a financial delegation of $5,000 excluding VAT
2. The invoice has been initialed by Velma to indicate the invoice has been input into the system.
3. Sighted GL listing which Daphne has checked against invoice for data accuracy.
4. Sighted Run File which lists all payments to be paid on the release-not used for any particular purpose.
5. A transaction since remittance report has been signed by Scooby.
6. Sighted Released for Payment Report which includes invoice selected.
7. Cheque Approval Form signed by Scooby and Shaggy as evidence of approval for payment over $5,000
8. Porky has signed the Banking file report to indicate the payment from NCS is what is transmitted.
9. The creditor’s reconciliation has been completed for September 2xx1.