Meeting etiquette
UK flagBusiness meetings in the UK
Business meetings remain an intrinsic feature of corporate life in the United Kingdom. They vary in their nature and content, but are seen as a key element of business communications.
Senior managers and directors will often have personal assistants who plan their diaries and meetings to fit into their working day. It is often necessary to plan a long time ahead when arranging meetings with senior executives, as diaries tend to be booked up well in advance.
It is good practice to ensure that agendas are circulated in advance of any meeting, to enable everyone to be fully prepared. Locations of meetings, attendance lists, and any required equipment, e.g. computer and projection equipment need to be planned in advance. Meetings should be structured carefully so they keep to time, follow the agenda, and are chaired effectively with minutes taken by an appropriate person.
The use of technology has extended its influence into the world of meetings; video conferencing and conference calls mean that managers do not have to travel too far to attend a meeting. This saves the organisation costs in travel and time, but does not allow face-to-face personal contact, which some cultures may find unsatisfactory. Any contributions to meetings should be thought through to ensure that what is said is of value to the meeting and to the organisation as a whole.
In the UK, it is expected that any action items arising from the meeting are documented, and circulated to all attendees. A person should be nominated, usually the person chairing the meeting, to review the action items from the previous meeting, to ensure that progress has been made as expected and any matters arising are dealt with. At formal meetings, minutes may be taken by a secretary and circulated afterwards.
Meeting etiquette UK flagBusiness meetings in the UKBusiness meetings remain an intrinsic feature of corporate life in the United Kingdom. They vary in their nature and content, but are seen as a key element of business communications.Senior managers and directors will often have personal assistants who plan their diaries and meetings to fit into their working day. It is often necessary to plan a long time ahead when arranging meetings with senior executives, as diaries tend to be booked up well in advance.It is good practice to ensure that agendas are circulated in advance of any meeting, to enable everyone to be fully prepared. Locations of meetings, attendance lists, and any required equipment, e.g. computer and projection equipment need to be planned in advance. Meetings should be structured carefully so they keep to time, follow the agenda, and are chaired effectively with minutes taken by an appropriate person.The use of technology has extended its influence into the world of meetings; video conferencing and conference calls mean that managers do not have to travel too far to attend a meeting. This saves the organisation costs in travel and time, but does not allow face-to-face personal contact, which some cultures may find unsatisfactory. Any contributions to meetings should be thought through to ensure that what is said is of value to the meeting and to the organisation as a whole.In the UK, it is expected that any action items arising from the meeting are documented, and circulated to all attendees. A person should be nominated, usually the person chairing the meeting, to review the action items from the previous meeting, to ensure that progress has been made as expected and any matters arising are dealt with. At formal meetings, minutes may be taken by a secretary and circulated afterwards.
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