To improve the new member experience, club secretaries are asked to register new and terminated members within 30 days, or by 1 January or 1 July, whichever is sooner, and to report incoming club officers by 1 February of each year. With more accurate membership records, Rotary can provide better service to clubs. For example, the sooner a club secretary reports a new member, the sooner this member will receive a welcome letter from Rotary and be eligible for all the privileges of membership.