Hi everyone
There has been a trend of GL Code requests coming in during the first 2 days of the new month which is putting pressure on the Business Unit and Corporate Finance during month end close. In most instances these GL Code requests could have been submitted earlier.
For example, there are a number of requests received due to stuck sales orders not posting as GL codes have not been created. These GL codes should be set up earlier when it is known for example that;
• New products are going to be sold in a new market.
• Existing products are going to be sold in a new market
• Newly branded product in relation to an existing market
• There are new OEM product categories
• Or when Pricing is being set up
Going forward, all new GL code requests must be submitted before the end of day minus 2 local time to ensure that the codes are setup prior to month end.
When requesting a new GL Code, we require the following information to complete the setup correctly:
• Existing similar GL code where applicable
• If a new brand new object then a brief description of the nature of the transaction going through
When requesting new Sales & COGS GL Codes, the following information must be supplied:
• Brand
• Product
• Market being sold to / purchased from