1. Make sure that purchase requisitions received align with the company’s procurement policy with appropriate budget approval.
2. Procure raw materials, plant equipment and services from the most suitable suppliers at the most reasonable cost for the operational and support works. Communicate necessary information on terms of reference or purchasing requirements and the method of awarding contracts clearly and equitably to suppliers.
3. Collaborate among Research and Development, Quality Control and Quality Assurance to confirm that supplier's product quality and quality-related processes meet regulatory requirements and standards.
4. Collaborate with a requester as required to negotiate terms of agreements in terms of product specifications and prices, and close purchases.
5. Review, update and maintain purchase orders so that they are accurate, clear and acceptable to both the company and suppliers until they are closed. Collaborate with Warehouse Management to track the purchase orders and confirm lead times and delivery dates.
6. Collaborate with other departments to evaluate suppliers’ performance based on quality, cost, delivery time, service, reliability and report non-conformance.
7. Gather and report the status of procurement process and procurement information to management.