Dear all chief accountants,
The head office is proposing to unify all offices to use the same accounting software to significantly improve our accounting system so as to improve both our efficiency and quality of work. We’re still considering between probably the final 2 software as below:-
1. Microsoft Dynamics NAV of Tectura (http://www.tectura.com/solutions/microsoft-dynamics-erp/microsoft-dynamics-nav-erp/) which is an authorized product of Microsoft.
2. FlexSystem Financial Management System of FlexSystem (http://www.flexsystem.com/en/product/fms.htm) which is the current service provider of Linex HKG office.
Please note that we’re yet to decide which one to choose and if you have any opinion on that, please kindly feel free to let me know.
In the future, we would also like to take this opportunity to fine-tune the authorization and different roles of accounting staff in each office. Except for small offices which has only one accounting staff, in each office, all the accounting vouchers can be prepared by a junior staff but MUST only be reviewed, approved and then posted by the chief accountant / senior staff. In this case, the former level of staff is classified as “limited user” in the new accounting system while the later one is classified as “full user”.
Now, you would need to list out all “full user” and “limited user” from your office and then decide how many “con-current” (it means the no. of users that are using the system at the same time) users of each type is needed for your office. Please kindly note that the more “con-current” users that you need, the more will be the charge to be charged back to your office.
Most importantly, we need all your help to fill in the attached information file in which you should fill in all cells highlighted in BLUE and return to me and Janetta (please don’t reply all) on or before 6 Aug 2014 Wed) as we need these information so as to get a better idea on the overall cost incurred for this project ASAP.
We’ll roll out a detailed plan on how to implement this with the whole timetable and full guidance and training manual should we decide the service provider and get the project kicked off
1. Current accounting software used:
2. Annual maintenance / license fee (please specify local currency used):
3. Concern / difficulties encountered locally (like tax filing, etc.) after adopting group accounting software: