RESPONSIBILITIES:
• Help managers to make the best use of their time by dealing with secretarial and administrative tasks.
• Need extensive knowledge of the organisation in which they work. They need to know who key personnel are (both external and internal) and understand the organisation's aims and objectives.
• Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful PA
• Schedule meetings and arrange conference rooms.
• Alert manager about cancelations or new meetings.
• Prepare correspondence and stuff mail into envelopes.
• Prepare statistical reports.
• Manage spreadsheets.
• Prepare confidential and sensitive documents.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Helps prepare office budget.
• Coordinate travel arrangements; prepares itineraries.
• Operate office equipment, such as photocopy machine and scanner.