Roles of the participant.
1) PREPARATION
• The participant should prepare complete documentation, questions, notes, ideas, major points and concerns that may affect the purpose of the meeting.
• Responsibility of every participant to research on the given topic completely and make sure to raise the authentic issues relative to the topic.
2) PUNCTUALITY
• The participant has to arrive at the meeting early or on the exact time, not late, because it will create a mess in the meeting.
• An interruption is created due to late arrival of any participant.
3) PARTICIPATE
• The Participant should have a responsibility of a participant to contribute ideas, raise voice against a decision which is not right and challenge certain decisions professionally.
4) MOTIVATION BEFORE SPEAKING
• A participant has to carry on a discussion on the main purpose rather than adding unnecessary factors.
• A participant should not comment, only for the purpose of being heard by others.
5) LISTEN CAREFULY
• A participant need to listen each and every single word carefully and make sure that the point is concise and clear. In short, entire concentration of participants is necessary to make the meeting effective.
Roles of Secretary in the meeting.