3.3. Employment Status
Standard: Suppliers shall employ workers who are legally authorized to work in their location and
facility and are responsible for validating employees’ eligibility to work status through appropriate
documentation.
Expectation: Validates during the hiring process the following to demonstrate compliance with legal
requirements
• Accurate and complete documentation (e.g. work permits, etc.) is used for all people (foreign
and domestic) to verify employment eligibility (legal status to work) and the records that state the
detail of employees’ work eligibility (status, expiry days, document detail, the person who verified)
are kept.
• Contractual requirement on its Suppliers, Employment Agencies, labor brokers, subcontractors
and/or home workers to be in compliance with labor laws and regulations.
• Employment/labor contracts comply with legal requirements (i.e. employment conditions are clearly
stated). The labor contract is current and a signed copy (in a language they understand) is provided
to the person signing.
• Management Systems are in place to ensure compliance to standard.
3.4. Migrant Labor
Standard: Human and workplace rights are to be respected for all, including those employed as full or
part-time workers, subcontractors, and migrant laborers. (“Migrant” labor is a term used to designate
workers who have traveled from their home country or province to take employment. Migrant laborers
may travel on their own or be transported by the employer or a third party such as an employment or
recruitment agency.) Facilities and employment agencies should not charge fees to those dispatched to
the facility, unless legally required.
Expectation: Ensure expectations contained within the Code and this document is shared with agencies
that provide labor to the facility. For example, equal pay is expected for equal work as well as safe and
healthy working conditions for all.
• Free from direct or indirect payment of any fees, fines, taxes, deposits or bonds for the
purpose of recruitment or placement, unless legally allowed, and within legal limit.
• Free from debt due to recruitment or placement.
• Terms of employment outlined at the time of recruitment will not differ in any way from what was
being provided at the facility, (including type or work stated).
• Free from pressure, coercion, or threats in any way into accepting a job or to maintain
employment (financially or otherwise) (e.g. threat of denunciation to authorities; law enforcement).
• The employment agency will have signed employment contracts with ALL people (local &
migrant) which have been dispatched to the facility where legally required. The contract will be in
a language understood by the person signing and the agency is responsible for ensuring the
contract is understood by the signee.
• Management systems are in place to ensure compliance to standard.