5. Direct Debits
Discussed with Shaggy, there are very few direct debits, they are primarily for lease arrangements for
the photocopies and fax machines. All direct debits are set by Shaggy and Scooby. Invoices are not
received on a monthly basis and payments are not specifically received.
A change to the amount would be detected when the banking process allocates what is on the bank
statement to the general leger. If the details are not exactly the same as previously the transaction is
debited to the cash clearing account and must be manually allocated. This will indicate to the accounts
clerks that something has changed and will be followed up.