To find below information from the reservation with self explanatory.
As per our discussion, you will refund money to guest upon c/in tonight. It means guest knew the TA contract rate and that made the TA upset as it was confidential rate. Pls verify. We refund the money to Tour Guide already this morning. We only deal with the tour guide for the payment of this case since the beginning to the end. This morning I also had a chance to talk to Khun Ooy (Hana – Operations) on the phone and clarify to her on this incident that we did not communicate directly with the guest for the payment and I apologize to her for mishandling the payment from our side. She states that there might be some miscommunication somewhere and she will keep this information to recheck with Khun Namwan again.
As we learnt from complaint in the past, F/o must inform the higher rate than contract rate (ref. to below email from RSVN). In case of prepayment and travel agent not paid for it in time, we will never charge direct to the guest without keeping the Sales person informed, knowing that this is sensitive case. The complaint in the past was different issue.
For FIT booking, Reservation will handle all process including collect and update payment in the system. With the new system, there were some confusion with the code and the comment of this booking and if your staff found the attached slip in the booking then we will not face to this situation. We have not found the correspondence of this bookings on the arrival file of 8th August, otherwise the mistake at the first place could have been prevented. Since K.Luckana stated on her email that the pay-in slip was attached into the arrival file of 6th August, this even made more confusion as the correspondence should be filed according to the arrival date.
With reference to your previous email about the long weekend matter;
Sales will follow up for reconfirm future bookings for the next 3-5 days, Sales issued invoice to TA for every group in @ day, once TA paid, we sent the information to Chief GSA and Asst. F/O Mgr right away for updating in the system and to avoid double collecting payment from Tour Guide as it happened some cases in the pass. This is noted and thank you very much.
Again, we are all have a work load as we have a lot of bookings in @ day which we will try to collect 100% payment, if you found any problem, pls check with RSVN/Sales which we will action right away.