Visitors Logbook: This practice is initiated and approved to implement on a safety purpose.
All CHEP Thailand staffs especially all supervisor and management level must to be ensured the practice its company uses to sign-in and control visitors/vendors has been carried out any time to implement on a safety purpose. I suggest a few things to be reviewed before allowed his/her or them into the facility:
• Just who can authorize a visitor to be on the premises? Can any employee be a host for a visitor, or must the visitor be sponsored by a supervisor or manager?
• During what hours can a visitor be brought on the premises? Is it OK for an employee to bring a visitor into the facility after-hours or on the weekends? Or must have extra approved by manger and who's responsible of the facility?
• Do visitors/vendors need to be issued safety equipment or to receive any special type of safety training?
• Are there any age restrictions on visitors/vendors? Can an employee bring his or her children into the facility as visitors/vendors for their safely. Or must have extra approved by manger and who's responsible of the facility?
• Are packages carried by visitors/vendors, including briefcases, subject to inspection and recheck that they've bring their whole things back.
All visitors/vendors to the facility should be required to sign-in when they come to the facility, and sign-out when they leave. For best security, the hosted, not the visitors/vendors, should enter information into the visitor logbook, and give them to sign. (To be ensured that’s the right information)
Frequent visitors/vendors to the facility, such as messenger and service people, should be issued a permanent visitors/vendors/vendors identification badge with their photo, as a similar type of staff badge.
Visitors/vendors who have failed to sign-out should be identified. The employee who sponsored the visitor should be contacted and reminded that they are responsible for assuring that visitors/vendors follow the proper practice. There may also be security-related reasons for keeping track of visitors/vendors.
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