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JOB TITLE: Front Office Manager
REPORT TO: Rooms Division Manager /Resident Manager / General Manager
LEVEL: 1 or 2 ( If the Hotel does not have EAM-Rooms or Rooms
Division Manager)
BASIC FUNCTION:
Supervise and ensure the effectiveness of Front Office operation and management which
includes including Front Desk, Concierge, Porter, Business Center, Executive Lounge,
and Airport Representation.
DUTIED AND RESPONSIBILITIES:
1. Oversee effective day-to-day running of Front Office Department in achieving the
goals
2. Meet and greet all Return Guests, Club/Executive, VIP and guests of the hotel.
3. Ensure that all issues relating to guest satisfaction are dealt with and followed up on a
timely and professionally manner.
4. Conduct regular associate training, monthly meeting, and monitor training tracking
system for all associates to ensue their effectiveness and productivity.
5. Develop departmental training and activities in order to continuously improve
associate skill and knowledge.
6. Develop and maintain standards and procedural manuals both.
7. Regular inspections of all sections to ensure that the quality standards are maintained
and in good working condition.
8. Attend FO and other related meetings within and outside the Hotel to ensure updated
information and built connections among the discipline.
9. Ensure the staffing levels in line with hotel occupancy and productivity.
10. Develop and maintain a motivational working environment within the department.
Job Description – Rooms Division Department
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11. Provide coaching and counseling, support and guidance to the associates as required.
12. Spot check cash floats and related documents to ensure amount is correct as issued by
the accounts department.
13. Ensure associates are up-to-date with current information and data of the hotel
product, including room types, rates, relative features and facilities, food and
beverage outlets & promotion, spa and health club, and other services and facilities.
14. Conduct regular room and floor inspections to ensure quality standards, complete
necessary Engineering Job Order or housekeeping cleaning requests and monitor the
results.
15. Promotes other Centara Hotels & Resorts properties.
16. Ensure that reservation forecasts, projections, lists and reports are prepared and
distributed to all concerned on schedule.
17. Check and deal with regularly all documents and correspondence related to bookings
in order to detect double-bookings, non guaranteed bookings, filing errors, and other
inaccuracies.
18. Keep updating accurate information in files telephone list of hotels, embassies,
theatres, etc. and keep a copy at Call Centre, Business Centre and Porter.
19. Keep updating accurate information in files local excursions, important addresses,
and other points of general interest.
20. Ensure current maps, information brochures of the area and the locality as well as
current timetables and availability of air, ground (buses and trains), and sea
transportation.
21. Monitor accuracy of preparation and distribution of daily forecasts and reports which
prepared by GSA
22. Report the management in case of anticipated space or room allocation problems.
23. Supervise handling guest history and guest requirement efficiently.
24. Enforce proper and reliable handling of tour desk including their service attitude and
cleanliness.
25. Liaise with the Accounting Department for accounting and auditing related front
office procedures, reports and operational problems and payments of commission.
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26. Assist the Accounting Department in collecting outstanding, especially bills from tour
leaders, local representative of operator and local agencies.
27. Handle relevant comments or complains of hotel guests and informs to the
Management through guest response program.
28. Provide assistance and friendly gesture to local representatives of tour operators and
travel agencies; forward any relevant comments to the Management.
29. Ensure presence and proper appearance of all associates at all times.
30. Any other duty that may be assigned by the immediate supervisor.
CRITERIA:
1. Bachelor Degree in related field
2. Minimum 3 – 5 years in similar position in international hotels
3. Strong administrative skills, along with excellent communication and negotiation
skills
4. Detailed knowledge of working practices of Front Office
5. Computer literate
6. Good health, mature and pleasant personality and neat appearance
7. Able to cope with pressure
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By signing below you are verifying you have read all of the above and will abide by all
points of the Job Description to the best of your ability.
Accepted by: ______________________ Date: __________________
Approved by: ______________________ Date: __________________
Job Description – Rooms Division Department