1. Write the heading segment. Specify who the memo is for and who sent it.
2. Consider who the audience should be.
3. Introduce the problem or issue to your readers in the opening segment.
4. Suggest ways to address the issue in the summary segment.
5. Support your course of action in the discussion segment.
6. Close the memo with a friendly ending that restates what actions you want the reader to take.
7. Review and edit your memo to make sure that it is clear, concise, persuasive, and free of errors.