9. Cheque Security
Unused cheques are stored in locked filing cabinet or safe. Daphne is the only holder of a key, although both Shaggy and Velma are aware of where the key is kept. Daphne receives a report form IT once a month and reviews the cheque sequence and missing numbers are agreed to the void or cancelled cheque file. Missing cheques would be detected when the bank statement could not be matched to system transactions. The banking is updated daily.
10. Changes to Creditors Master-files
Changes to the creditor master-file are made by Daphne and Velma. A maintenance report is produced by the system, which lists all changes made to creditor master-file information. This report is reviewed periodically by Scooby and signed off but he does not receive the supporting documentation.