Working with stakeholders after the Event
During the event shutdown period, stakeholders should continue to collaborate. The process will involve the dismantling of the stage set-up, waste management, final bill settlement, acknowledgements and thank-you letters and gifts, appreciation lunches or dinners, internal awards of appreciation, and conducting research and evaluation such as impact assessments. It can take some time to shut down and close the file on the event. Documenting the event can help avoid leaving out anything at the end. Additional funds will be needed for the shutdown and should be factored into the original budget. The event manager will likely need to refer back to some of the stakeholders for future events. Using minutes from event meeting and the organiser’s own side notes from the event, and knowing how the stakeholders worked together, can serve as a reminder for future dealings.