As discuss this morning; Use COD to circulate = not allow because it is sensitive to dishonest. Must not do it again.
Dear All Head of RDC
CC: Management / Finance / HR (Please read and take consideration)
- About pretty cash sometime is short so I recommend solution
Solution 1: Close pretty cash more often due to time frame to get reimbursement from finance is about 4-5 days
Solution 2: If the shortage become regularly => raise issue to me to increase amount then I will submit to finance to consider and approve. Before raise issue, kindly review whether our internal RDC which point is delay or problem
Solution 3:
- In case truck to go maintenance or change tyre or change breake system without credit term. This point we can know in advance so please request in Glink as advance claim or if you know exact amount, put exact amount. Then once repairing finish => Give receipt back and its change to finance. (close advance ปิดบัญชี)
Solution 4:
- In case our truck is suddenly broken on the way we deliver that we really need to use cash. This case,
1) use pretty cash.
2) If not enough. Just let me know. I will talk to finance to transfer you money
If cannot, I will request to get approve case by case to use COD. Must have my approval.
Reasons:
- I know that all of you, sometime use your own money to support operation => I would like to say thank you and appreciate for your contribution to get thing done. But personally I don’t to let employee to take this kind of burden. Critical or urgent sometime is OK. Often is no good.
- Also We must not use COD money too. It is not our money. And it is sensitive to consider as dishonest and if customer know, we loss reputation (This kind of thing => Must avoid)
- Sometime is happen because operation is run 7 days. However support team finance, HR, IT now we still set as 5 working => This point, I will discuss with all management to consider.