Sell and Purchase Item
Sell Item
Use this page to sell the item, identified by Item Code, you have selected. You need to enter the:
• Quantity (default is 1) you wish to sell,
• Location from which you want to item to be sold,
• Customer whom you are selling the item to,
• Sales Price and Date of Sale, and any
• Note you might have about this sell.
You may check the "Damaged/lost item" box if you are not actually selling that item.
The remaining three fields show the Current, Ideal, and Warning Quantity; information you might need when selling an item.
Note that users with "Viewer" privileges will not be able to sell items using the web interface.
Purchase Item
Use this page to purchase the item, identified by Item Code, you have selected. You need to enter the:
• Quantity (default is 1) you wish to purchase,
• Location which you want the item be purchased to,
• Supplier from whom you are purchasing the item,
• Receive Cost and Receive Date, and any
• Note you might have about this purchase.
The remaining three fields show the Current, Ideal, and Warning Quantity; information you might need when purchasing an item.
Sell, and purchase functionality is restricted for users with viewer-only privileges.
Orders List
The main functionalities in the Orders page are:
View the Orders; to open the Orders lists, click on the Orders link in the web access control panel. The default list shows the orders you have entered and recorded with Inventoria. You may switch to show orders that you have started but not completed yet by clicking on Display Draft tab at the top of the page. The Display All tab shows you all the orders including recorded, draft and recurring. Click the Display Recurring tab to display recurring orders only.
You may sort the list of orders by clicking on a criterion of your choice from the first row of the list. Your options are: Issue Date, Receipt Date, Order, Supplier, Amount, and Status.
The remaining columns in the listing offer you the convenience of editing, receiving, or deleting an order by clicking on its corresponding symbol under the Edit, Receive, and Delete headings. Note that users with "Viewer" privileges will not be able to create or edit orders using the web interface.
From the main Orders page, at the bottom you can also:
• Add a new order by clicking the button "Add New Order"
• View the list of items on order by clicking "View Items On Order"
• Order stocks that are low by clicking "Order Low Stocks"
Add, edit, and save functionality is restricted for users with viewer-only privileges.
Select Company
• This page provides a dialog which allows the selection of the company you wish to view. This is particularly useful when multiple businesses are setup.
Add/Edit Order
You can add a new order or edit an existing one. You need to select the:
• Supplier, from whom you are ordering,
• Issue Date, of the order,
• Expected Receipt Date, of the order,
• Tax, that applies to this order, and
• Location, where the order should get.
Also, you need to enter the:
• Bill To, information about who will take care of the bill,
• Ship To, address where the order should get,
• Tracking Ref#, to keep track of the order,
• Ship by, enter the company or service you used for shipping,
• Note, you might have about the order, and
• Internal Notes, you might want to keep for your records.
You may use the control in the following table to select and Add Item to your order.
Last, you will be able to:
• Create PDF: save the order as a PDF document
• Save as Draft: to come back and finish the order later
• Save as Recurring: to make that order a recurring one
• Record: Just save (or record) the order
Add, edit, and save functionality is restricted for users with viewer-only privileges.
Order Low Stock
You may use this page to order low-stock items. You may choose between:
• All items with stock below ideal quantity, or
• Items with current stock percentage below ideal quantity. in this case you may chose a threshold by selecting Percent below, between 10% and 50%.
You may select which low stocks to order using the check-box at the left of each potential item. For each item you may:
• select the Supplier, from which to order,
• enter the Order Qty, to specify the quantity you wan to order
• enter the Cost, that you will be paying for the item, or
• accept the default settings.
Add, edit, and save functionality is restricted for users with viewer-only privileges.
Customers List
The main functionalities in the Customers page are:
• View the list of your customers that you have entered with Inventoria. To open the Customers list, click the Customers link from the web access control panel.
• You may sort the list by customer's Name or by any Note you might have about the customer by clicking on the headings in the first row of the list.
• You can also Edit or Delete any customer at any time by clicking the Edit or Delete button associated with a customer listing. You may also edit a customer by clicking on the link under the Name column of the list.
• Finally, to add a new customer click the "Add New Customer" button at the bottom.
Add, edit, and save functionality is restricted for users with viewer-only privileges.
Add/Edit Customer
The Add/Edit Customer window is where you fill in the information about a customer. To access the Add/Edit Customer window, click Add New Customer from the Customers List or click Edit on one of the existing customers.
Customer name
Enter the name of the customer.
Contact Person
Enter the full name of your contact person from that customer.
Contact First Name
Enter the first name of that contact.
Billing address
Enter the full billing address of the customer (Street, City, State, ZIP Code, and Country).
Contact information
Enter the contact information of the customer (Phone and Fax numbers, and an Email address).
Other Options
You may enter further information related to the customer, including a Shipping address, an associated Salesperson, along any Notes you might wish to add.
Save Changes whenever you are done entering the customer's details.
Add, edit, and save functionality is restricted for users with viewer-only privileges.
Suppliers List
• View the list of your suppliers that you have entered with Inventoria. To open the Suppliers list, click the Suppliers link from the web access control panel.
• You may sort the list by supplier's Name or Address by clicking on the headings in the first row of the list.
• You can also Edit or Delete any supplier by clicking the edit or delete symbol associated with a supplier listing. You may also edit a supplier by clicking on the link under the Name column of the list.
• Finally, add a new supplier by clicking the "Add New Supplier" button at the bottom of the page.
• Add, edit, delete, and save functionality is restricted for users with viewer-only privileges.
Add/Edit Supplier
• Use the Add/Edit Supplier page to fill in the information about a supplier. To access the Add/Edit Supplier page, click Add New Supplier from the Supplier List or click Edit on one of the existing suppliers.
• Supplier Name
• Enter the name of the supplier.
• Contact Person
• Enter the full name of your contact person from that supplier.
• Contact First Name
• Enter the first name of that contact.
• Address
• Enter the full address of the Supplier (Street, City, State, ZIP Code, and Country).
• Contact information
• Enter the contact information of the supplier (Phone and Fax numbers, and an Email address).
• Press OK button whenever you are done entering the supplier's details.
• Add, edit, and save functionality is restricted for users with viewer-only privileges.
Categories List
• View the list of your stocks by category or sub-category as entered with Inventoria. All items must be given a category when created. To open the Categories list, click the Categories link from the web access control panel.
• You may sort the list by Category or Sub-Category by clicking on the headings in the first row of the list.
• You can also Edit or Delete any category when needed by clicking the edit or delete symbol associated with a category listing. You may also edit a location by clicking on the link under the Category or Sub-Category column of the list.
• Finally, add a new category by clicking the "Add New Category" button at the bottom of the page.
• Add, edit, and save functionality is restricted for users with viewer-only privileges.
Add/Edit Category
• Use the Add/Edit Category page to add a new or fill in the information about an existing category. To access the Add/Edit Supplier page, click Add New Category from the Category List or click Edit on one of the existing categories.
• Note that users with "Viewer" privileges will not be able to create or edit categories using the web interface.
Locations List
• View the list of your locations that you have entered with Inventoria. To open the Locations list, click the Locations link from the web access control panel.
• You may sort the list by location's Name or by its Address by clicking on the headings in the first row of the list.
• You can also Edit or Delete any location at any time by clicking the edit or delete icons associated with the location listing. You may also edit a location by clicking on the link under the Name column of the list.
• Finally, add a new location by clicking the "Add New Location" button at the bottom of the page.
• Add, edit, and save functionality is restricted for users with viewer-only privileges.
Add/Edit Location
• Use the Add/Edit Location page to add a new or fill in the information about an existing location you have. To access the Add/Edit Location page, click Add New Location from the Location List or click Edit on one of the existing location.
• Add, edit, and save functionality is restricted for users with viewer-only privileges.
Reports Page
The main functionalities in the Reports page are to provide you