Processing Daphne inputs invoices into the system in batches.
Velma processes Engineering Design Services invoices.
The batches vary in size from 30-50 but do not generally exceed 50 as any input errors take too long to find.
The invoices are sorted based on a combination of the following criteria:
Posting Month
Payment Date Invoices over S5k Power accounts are batched separately Prior to inputting a batch a control total is entered, and the month to which the invoices are to be posted. The batch cannot be posted until the total of the invoices entered agrees to the control total. Where there is a discrepancy the invoices are agreed to the input on screen and the change made. The creditor number is also written on the invoice and the invoice initialled to indicate it has been entered.