Tell People About Changes
When establishing a formal helpdesk, whether physical or virtual, people must be told that this is being done. When Lumeta had fewer than ten people, most of them did their own computer support, and Tom intervened for more difficult problems. Eventually, the company grew and had three SAs, including one who was dedicated to PC related
problems and other employees. For all intents and purposes, this person was the helpdesk. The customers didn’t understand that the various SAs had specializations. This frustrated both the SAs, who felt pestered with inappropriate questions, and the customers, who were confused because every SA wasn’t able to help in every situation. The problem was fixed when email went out explaining which SAs to contact for what kinds of problems; the message was repeated at weekly staff meetings two meetings in a row. You can prevent this confusion by making such announcements as the change happens.