Cancel or Void a Purchase Order or Line Item
If you begin to enter a new purchase order and decide not to continue, click File > Abandon Changes. This will cancel the Purchase Order you were creating and show the last PO you had viewed in the Purchase Order View.
To void a Purchase Order, from the Purchase Order view, with the appropriate Purchase Order displayed, select Menu bar > Edit > Void to permanently void the Purchase Order.
Note: Be careful when using this function, for when you "Void" a Purchase Order it cannot be undone for that Purchase
Order. The only option that you have open to you now is to recreate the Purchase Order.
You must confirm that you are voiding a Purchase Order before the status is changed to Void.
A Purchase Order cannot be deleted and doing so would defeat one of the primary design goals of accountability and data integrity. Each new Purchase Order is assigned a unique sequential number and an audit is maintained so every Purchase Order ever prepared, regardless of status can be accounted for. If a Purchase Order is no longer valid or you do not want it to be used for any reason, you only need to change the Status to "Void". The voided Purchase Order will not show up on any lists of active Purchase Orders and will not be processed with other completed Purchase Orders, but will always remain in the system as an audit trail of every Purchase Order prepared in the system.
To cancel an item on a Purchase Order, click on the receipts tab of the Purchase Order and then double click on the desired line item to display the Receive window for the item
Next, click the Cancelled button and enter the quantity you want to cancel for the item, then click OK to confirm.
You are then asked to enter a reason for the cancellation. This information helps later when determining why items were cancelled. Click OK after entering a reason. The quantity on order is decreased by the quantity you cancelled. Note you can partially cancel an order for items.
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