At the meeting at MOE this morning on the renovation project, a number of items for your information and/or endorsement:
1. Official end-date of the renovation has been shifted to October 20, 2015. We should then plan to move back from 21 Oct, 2015. I shall be in the first group to move in.
2. MOE would like our cooperation to move our storage items immediately out of the parking shelter, in order to allow the contractor access for repairs. They confirm that we can use temporary tents to be set up in the area north of the parking lot and in front of the new guard booth. We can keep our things there until we move them into the building. The approximate rental cost of the tents is about $1,000 per month. As this is urgent, can you kindly confirm if this should go ahead and authorize funding? Yes, you may go ahead! The costs should be charged to the running cost budget.
3. MOE confirms that the contractor will fix all items that have been damaged during the course of renovation work including furniture items as well as our garden. Our architect needs to prepare a comprehensive list of items to fix so we can officially submit it to the MOE for record and action. We should include the 5th floor tiles which have been installed in the wrong color on this list (Khun Duriya will come and inspect this particular item to understand what is the problem). I agree.
4. There are a number of items that have not been included in the MOE budget which we will need to do with our own budget, including items recommended by UNDSS (such as security equipment like access control at the guard booth). Our architect and renovation focal point should prepare a comprehensive list of this, in order to plan accordingly. Understood.
5. As for our built in furniture which we plan to install, MOE says we can access the building to make measurements, but cannot install until the building is officially returned to us, at the end of October (tentatively). Understood.
6. MOE requests us NOT TO MAKE ANY REQUESTS to the contractor directly. All requests must go through MOE. This is to avoid confusion. Fine!
Thank you.
Montira