Dear Nakanishi san
1.1 DSI Accepted.
2.1,2.2 and 3. As your concerning. We have tried our best to find mutual consent and benefit together.
For us, transferring documents is the most important activities. Among 6 years,we don’t have any legal or accounting documents in our hand. Especially accounting documents, which has possibility of audit requested from the revenue department. We are also wondering if you or your staff do really understand what kind of documents which have to be transferred.
For you,by means of avoiding the ambiguous details of the documents we are requesting and shorten complexity of the process.
We would like to propose the solution.
We need you to add the schedule 3 which contain the list of the documents we requesting into Sales Contract Agreement.
Because most of the documents,recently sent by YEA to DSI, were not up to date, so that we would like you to deliver these documents which certified by the Revenue Department or Business Development Department within previous 3 months or the auditor or original documents only.
Consequently, the Seller (YEA) must provide all document form the list of schedule 3 and send them to the Company(DSI) at the signing date as these following time line.
Time Line :
Documents preparation
1. YEA prepare the update and complete documents as schedule 3.(We can set up the meeting for explanation of the details of the document we need)
2. YEA inform DSI the appoint date for officially transfer document for checking.=> When YEA ready
3. DSI received hard copy documents on appointed date. => 1 days
4. DSI check if the documents are updated and completed. => Maximum 30 days
5. DSI inform YEA to correct the documents (If need).
6. YEA correct documents and transfer to DSI => Maximum 15 days (Please advise)
7. DSI check document and inform to YEA => Maximum 15 days (Please advise)
8. Appointment for Signing & Closing date
Please note that there will be no any signing if the the documents transferring is not updated and completed
Sales Contract Signing & Closing Date => 1 day
9. YEA officially transfer documents.
10. YEA propose Director resigning letter
11. DSI propose full amount payment check.
12. DSI and YEA sign director meeting.
4. DSI Accepted, the document will be sent to Germany for mr. Frank signing.