According to payment cycle, we would like to add on our agreement as below.
1. Share Service will send payment report to your site for confirmation by every Friday 12pm TH time.
Your site need to revert your confirmation by Monday before 3pm TH time. Reason - Share Service need to provide Fund Request Form to Treasury by every Monday.
Therefore, Cut off time for scanning invoices is on Thursday before 3pm TH time. Only applicable for payment cycle.
Eg: Payment date on 20 Feb 2015. Payment report will be send to local site on Friday 13 Feb 2015 and you need to revert your confirmation by Monday 16 Feb 2015.
Invoices receive on Thursday 12 Feb 2015 before 3pm will be included in this round payment. Invoice receive after cut off time will be pay on next payment date.
2. Double confirm on your payment cycle whether we are correctly understand it.
- invoice date fall on 01-15Jan 2015 will be pay on 20 Feb 2015.
- invoice date fall on 16-31Jan 2015 will be pay on 06 Mar 2015 and so on.
Do our understanding is correct ?
3. Reminder for Scanning invoices. Late receive invoices will cause in late of payment.
Hopefully invoices can be scan in on time.
4. If Public Holiday fall on Friday, payment report will be send in early which is on Thursday.
If we going on long leave, will communicate this again from time to time when we should send the report for your confirmation.
Do let us know if you are okay with this agreement.