Our current maintenance agreement with your company goes out in two weeks’ time. As you know we are currently working to get the remote access capability to our Omaha team in USA so that they would be able to start supporting us with our reporting as well as some amount of technical services. We have therefore reviewed your current services list and would like to inform you that instead of quarterly preventive maintenance going forward we would only need semi-annual preventative maintenance visits. Please take this into consideration in your quotation. The rest can remain as it is.
Please let me know when can you send me the draft to review.