- Act as the on-site Managing Agent for the administration, management, and operation of the Condominium for all phases of the Community affairs/activities;
- Responsible for all operational and management phases of the community; including general office administration, maintenance and direct control of all personnel and resources to the end that the property is maintained, at all times, in a good physical condition with a stabilized fiscal operation.
- Approve and properly code all invoices, submit invoices with appropriate documentation verify accuracy of invoice, obtain authorized signatures on checks and mail to venders timely.
Assist in the preparation of annual budget and monitor the monthly expenses and variances and keep in contact with Board Treasurer on monthly basis.
- At the direction of the Board ensure that major service contracts are competitively bid and all other goods and services are competitively priced.
- Responsible for resident relations, receive, delegate or resolve questions, comments and problems presented by concerned individuals.
- Responsible for supervision of vendor contracts.
- Establish goals and objectives for management and operation of the Condominium in conjunction with the Board.
- Implement modern management methods and systems for all departments; (i.e. Office, Maintenance, Housekeeping, etc.).
- Advise the Board of Directors in matters of policy and personnel and/or administrative problems.
- Enforce all established and approved policies, procedures, rules and regulations of The Association as directed by the Board.
- Preparation of reports, correspondences; supervise the establishment and maintenance of essential records and files; and edit and/or compile public information releases.
- Report payroll when required.
- Supervise and coordinate with the supervisor of each division; the following divisions as they are in-house and not contracted out:
landscaping services
sanitation services
maintenance services
-All of the above require interaction between the Community Manager and the staff which are hired by the Association. This requires knowledge of the type of work that is being performed and the quality that is expected and the ability to handle human resources problems as they arise. The above mentioned services are to report each day to the Community Manager with a status and updates with respect to their duties and service requests.