1. Return address of the letter writer.
1600 Main Street
Springfield, Kansas 12345
2. The date of the letter.
This is usually typed in one of two ways:
(Begin with the day, no comma) 15 January 2015
or
(Begin with the month; use a comma) December 1, 2015
3. Complete name, title, and address of the recipient.
Use "Mr." for a male recipient. If you do not know how a female recipient prefers to be addressed, it is best to use "Ms."
Ms. Anna Brown, Chair
Department of Linguistics
Right State University
1415 University Drive
Felicity, OH 45434
4. Salutation with a colon.
Dear Ms. Brown:
5. Body of the letter.
It is best to keep an initial business letter short. Business people are busy and do not have time to read long letters! In a one-page letter, you will usually only need three or four paragraphs, single spaced. Use a double space in between paragraphs. See examples that follow.
The easiest way to write the body of the business letter is to use a prewritten business letter.
6. Closing.
The most common closing is "Sincerely." Follow this with a comma. Skip four single lines after the closing and type your name. Sign your name in the space above your name.
Sincerely,
Jonathan Wilson
7. Enclosure.
If you are enclosing additional information with your letter such as a resume or a curriculum vitae, skip two single lines after your typed name and type "Enclosure" or "Enclosures." If you use the plural, you have the option of stating the number of enclosures in parentheses.
Enclosures (2)
1. Return address of the letter writer.1600 Main StreetSpringfield, Kansas 12345 2. The date of the letter.This is usually typed in one of two ways: (Begin with the day, no comma) 15 January 2015 or (Begin with the month; use a comma) December 1, 2015 3. Complete name, title, and address of the recipient. Use "Mr." for a male recipient. If you do not know how a female recipient prefers to be addressed, it is best to use "Ms." Ms. Anna Brown, ChairDepartment of LinguisticsRight State University1415 University DriveFelicity, OH 45434 4. Salutation with a colon. Dear Ms. Brown: 5. Body of the letter. It is best to keep an initial business letter short. Business people are busy and do not have time to read long letters! In a one-page letter, you will usually only need three or four paragraphs, single spaced. Use a double space in between paragraphs. See examples that follow. The easiest way to write the body of the business letter is to use a prewritten business letter. 6. Closing. The most common closing is "Sincerely." Follow this with a comma. Skip four single lines after the closing and type your name. Sign your name in the space above your name. Sincerely, Jonathan Wilson 7. Enclosure. If you are enclosing additional information with your letter such as a resume or a curriculum vitae, skip two single lines after your typed name and type "Enclosure" or "Enclosures." If you use the plural, you have the option of stating the number of enclosures in parentheses. Enclosures (2)
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