Digital transaction management and electronic signature solutions represent a new way of doing business digitally. They're ideal for companies that are looking for a mobile, secure and reliable way to manage documents in a global, cloud-enabled world.
The concept of a paperless office is not new. The concept of digitizing documents for easy transport via the Internet through email, or other electronic and magnetic means, is also not new. And electronic signatures have been around for more than 20 years. What is new is that a digital document solution creates a completely new set of problems, such as security for confidential documents, certified signatures, secure transport, and the legality of such digital transactions.
There are electronic signature companies that specialize in digital transaction and document management as communications service providers (CSPs) or as software as a service (SaaS) providers. These companies' products ensure secure document delivery, storage, control, and flexibility for their users. Providers offer services that assist companies in document retention, compliance activities, and reporting.
Digital transaction management (DTM) is a type of secure cloud software and associated services designed to manage digital transactions between users and their documents and data. DTM in the context of document encryption and security has to do with the secure delivery of documents between parties, certification of their signatures in those documents, document storage, and regulatory compliance.
To protect online transaction users, an independent governing board made up of industry, security, and policy leaders created a new global standard for secure cloud-based digital transaction management, xDTM. The xDTM standard protects organizations and consumers so that they may securely conduct global business transactions.
The xDTM Standard outlines the following key requirements for online transactions involving electronic signatures and digital document management:
Legal Issues and Considerations:
Electronic signatures are legal, enforceable, and binding for contracts, negotiations, and any document requiring handwritten signature or initials in most countries. The previously mentioned audit trail tracks a document's detailed history for regulatory and legal defense purposes.
Providers generally comply with the ESIGN Act of 2000, the Uniform Electronic Transaction Act (UETA), and similar government laws around the world to make it easier to conduct international business digitally.
Document Security Considerations:
Document security is a primary concern and providers have taken extreme steps to assure document integrity, signature authenticity, and tamper-proof transactions. Documents are transmitted via strong encryption between parties and to and from secure cloud storage.
Providers offer a range of electronic signature authentication methods including:
•Email address;
•Provider account;
•Biometrics;
•Type-to-sign;
•Photo authentication;
•Federated/SSO (single sign on);
•Access code;
•SMS;
•Phone/voice;
•Social ID;
•Third party ID;
•Digital certificates;
•Knowledge-based authentication;
•In-person authentication;
•Electronic notary.
Regulatory Compliance Considerations:
To help businesses comply with various digital document regulations, each document has a digital signature that provides an audit trail and ensures the authenticity of that document. The audit trail and digital signature are used to verify that a document hasn't been tampered with or an e-signature forged.
Electronic Signature Solutions Providers
Electronic signature solution providers run the gamut from "barebones" services to complete business solutions for managing documents, signatures, secure storage, reporting, legal defense, administrative controls, and workflow management. This list of five providers represent the industry's leaders for electronic signatures and digital transaction management.
•Adobe EchoSign
From the company that brought you PDF and Photoshop, Adobe enters the electronic document signing business with its EchoSign service. EchoSign integrates with all of the major third party applications, suites, cloud services, and its own Adobe Reader. Adobe's EchoSign is scalable from a single user up to a global enterprise.
Adobe has priced its service competitively for this rapidly growing market. Depending on your security needs and third party application integration, Adobe has a plan to cover you from adding your own company branding to embedding signable forms in your website to creating reusable workflow templates. To protect your security, Adobe has adopted a rigorous six-step secure product lifecycle framework.
•CoSign Digital Signature
For businesses that need a large-scale, on site, ultra secure solution, the CoSign high-speed, high capacity, network-attached digital signature engine appliance is the solution. The CoSign digital signature engine both FIPS 140-2 level 3 and Common Criteria EAL4+ certification. You can also choose to have a highly available, load balanced, fully redundant option for this rackable appliance.
Security and scalability are CoSign's two primary enterprise-centric features. CoSign users can be managed with Active Directory, LDAP, or Active Directory Federation Services. CoSign integrates with many third party content and workflow management systems; it also includes a connector for Salesforce and mobile apps for Android and iOS devices. The solution complies with all federal electronic identification regulations and compliance authorities.
•DocuSign
Perhaps the most recognizable name on the list is DocuSign. This San Francisco-based company is one of the founding members and leaders of the xDTM Standard. DocuSign offers DTM solutions for a wide range of industries and has penned partnerships with the major providers in the CRM, ERP, and HRM spaces. DocuSign's DTM platform can make your business 100 percent digital by enabling all of your end user mobile computing devices and offering complete services from front desk sign-in to order processing and inventory management.
DocuSign also offers expert assistance to help with transition to digital document management. Its customer architects have assisted companies in massive rollouts and can manage adoption programs for every business type and size.
•RightSignature
RightSignature is an all-in-one electronic signature solution that offers advanced document signing and handling services. It offers multiple authentication methods, several levels of security, and an administrative dashboard that includes analytical statistics of your transactions. RightSignature has some interesting features such as viewing notifications, signing notifications, document templates, payment information capture, branded emails, and an instruction bar that helps users navigate RightSignature documents.
RightSignature offers a variety of document signing options for businesses and individuals that don't require advanced document management, extensive third-party software integration, or a more complex solution. The electronic signature service is simple, secure, and affordable.
•Silanis e-SignLive
Silanis is one of the early pioneers of e-signatures with 20 years in the business. Not only does Silanis have two decades of experience in the industry that it helped pioneer, but it also processes more than 600 million documents and signers per year. And its solution has been load tested to a capacity of three billion documents per year for a single installation.
Silanis offers an on-premises installation, a cloud-based installation, and a SaaS solution, depending on your requirements. It features multiple mobile methods of signing including point-of-sale, click-to-sign, handwritten signature capture, and fax-back signing. If your device has a web browser, you can use Silanis' e-SignLive.
จัดการดิจิตอลธุรกรรมและการแก้ไขลายเซ็นอิเล็กทรอนิกส์หมายถึงรูปแบบใหม่ของการทำธุรกิจแบบดิจิทัล พวกเขากำลังเหมาะสำหรับบริษัทที่กำลังมองหาโทรศัพท์มือถือ ปลอดภัย และเชื่อถือได้วิธีการจัดการเอกสารในโลกสากล เปิดการใช้ งานคลาวด์แนวคิดของสำนักงานที่ชอบได้ใหม่ แนวคิดของเอกสารสำหรับการขนส่งง่ายผ่านอินเทอร์เน็ตผ่านทางอีเมล์ หรือวิธีอื่น และแม่เหล็กอิเล็กทรอนิกส์ ดิจิทัลยังไม่ได้ใหม่ และลายเซ็นอิเล็กทรอนิกส์มามากกว่า 20 ปี มีอะไรใหม่เป็นว่า โซลูชันเอกสารดิจิตอลสร้างปัญหา เช่นความปลอดภัยสำหรับเอกสารความลับ รับรองลายเซ็น ขนส่งทาง และกฎหมายของธุรกรรมเช่นดิจิตอลชุดใหม่ทั้งหมด มีลายเซ็นอิเล็กทรอนิกส์บริษัทที่เชี่ยวชาญในดิจิตอลธุรกรรมและเอกสารการจัดการ เป็นผู้ให้บริการสื่อสาร (CSPs) หรือซอฟต์แวร์เป็นบริการ (ซาส) ผลิตภัณฑ์ของบริษัทให้จัดส่งเอกสารทาง เก็บข้อมูล ควบคุม และความยืดหยุ่นสำหรับผู้ใช้ของพวกเขา ผู้ให้บริการที่ช่วยบริษัทในการเก็บรักษาเอกสาร กิจกรรมปฏิบัติตามกฎระเบียบ และการรายงาน บริหารธุรกรรมดิจิตอล (DTM) เป็นชนิดของเมฆทางซอฟต์แวร์และบริการที่เกี่ยวข้องเพื่อจัดการธุรกรรมดิจิทัลระหว่างผู้ใช้ และเอกสาร และข้อมูล DTM ในบริบทของเอกสารและความปลอดภัยได้ มีการจัดส่งเอกสารระหว่างฝ่าย การรับรองลายเซ็นของพวกเขาในเอกสาร เก็บเอกสาร และกฎระเบียบทางเพื่อป้องกันผู้ใช้ธุรกรรมออนไลน์ บอร์ดคณะกรรมการอิสระประกอบด้วยผู้นำของอุตสาหกรรม ความปลอดภัย และนโยบายสร้างมาตรฐานสากลใหม่สำหรับการจัดการทางเมฆที่ใช้ดิจิตอลธุรกรรม xDTM XDTM มาตรฐานปกป้ององค์กรและผู้บริโภคเพื่อให้พวกเขาปลอดภัยอาจทำธุรกรรมทางธุรกิจทั่วโลกXDTM มาตรฐานสรุปตามหลักการสำหรับธุรกรรมออนไลน์ที่เกี่ยวข้องกับลายเซ็นอิเล็กทรอนิกส์และการจัดการเอกสารดิจิทัล:ประเด็นทางกฎหมายและข้อควรพิจารณา:ลายเซ็นอิเล็กทรอนิกส์มีกฎหมาย บุคลากร และผลผูกพันสัญญา เจรจา และเอกสารต้องใช้ลายเซ็นหรือชื่อย่อประเทศส่วนใหญ่ การตรวจสอบกล่าวติดตามประวัติรายละเอียดของเอกสารสำหรับวัตถุประสงค์ข้อบังคับ และกฎหมายป้องกันผู้ให้บริการโดยทั่วไปให้สอดคล้องกับ บัญญัติ ESIGN 2000 ชุดยูนิฟอร์มอิเล็กทรอนิกส์ธุรกรรมตามพระราชบัญญัติ (UETA), และคล้ายกฎหมายรัฐบาลทั่วโลกเพื่อทำให้การดำเนินธุรกิจแบบดิจิทัลเอกสารความปลอดภัยข้อควรพิจารณา:เอกสารความปลอดภัยจะต้องคำนึงถึงหลัก และผู้ให้บริการได้มากขั้นตอนเพื่อให้มั่นใจความสมบูรณ์ของเอกสาร ลายเซ็นแท้ และธุรกรรมหลักทรอ ส่งเอกสารที่ผ่านการเข้ารหัส ระหว่างบุคคล และการ และเก็บเมฆทางผู้ให้บริการมีวิธีรับรองความถูกต้องของลายเซ็นอิเล็กทรอนิกส์รวมถึง:ที่อยู่ •Email•Provider บัญชี•Biometrics;•Type-to-sign;•Photo authentication;•Federated/SSO (single sign on);•Access code;•SMS;•Phone/voice;•Social ID;•Third party ID;•Digital certificates;•Knowledge-based authentication;•In-person authentication;•Electronic notary.Regulatory Compliance Considerations:To help businesses comply with various digital document regulations, each document has a digital signature that provides an audit trail and ensures the authenticity of that document. The audit trail and digital signature are used to verify that a document hasn't been tampered with or an e-signature forged.Electronic Signature Solutions ProvidersElectronic signature solution providers run the gamut from "barebones" services to complete business solutions for managing documents, signatures, secure storage, reporting, legal defense, administrative controls, and workflow management. This list of five providers represent the industry's leaders for electronic signatures and digital transaction management. •Adobe EchoSignFrom the company that brought you PDF and Photoshop, Adobe enters the electronic document signing business with its EchoSign service. EchoSign integrates with all of the major third party applications, suites, cloud services, and its own Adobe Reader. Adobe's EchoSign is scalable from a single user up to a global enterprise. Adobe has priced its service competitively for this rapidly growing market. Depending on your security needs and third party application integration, Adobe has a plan to cover you from adding your own company branding to embedding signable forms in your website to creating reusable workflow templates. To protect your security, Adobe has adopted a rigorous six-step secure product lifecycle framework.•CoSign Digital SignatureFor businesses that need a large-scale, on site, ultra secure solution, the CoSign high-speed, high capacity, network-attached digital signature engine appliance is the solution. The CoSign digital signature engine both FIPS 140-2 level 3 and Common Criteria EAL4+ certification. You can also choose to have a highly available, load balanced, fully redundant option for this rackable appliance. Security and scalability are CoSign's two primary enterprise-centric features. CoSign users can be managed with Active Directory, LDAP, or Active Directory Federation Services. CoSign integrates with many third party content and workflow management systems; it also includes a connector for Salesforce and mobile apps for Android and iOS devices. The solution complies with all federal electronic identification regulations and compliance authorities.•DocuSignPerhaps the most recognizable name on the list is DocuSign. This San Francisco-based company is one of the founding members and leaders of the xDTM Standard. DocuSign offers DTM solutions for a wide range of industries and has penned partnerships with the major providers in the CRM, ERP, and HRM spaces. DocuSign's DTM platform can make your business 100 percent digital by enabling all of your end user mobile computing devices and offering complete services from front desk sign-in to order processing and inventory management.DocuSign also offers expert assistance to help with transition to digital document management. Its customer architects have assisted companies in massive rollouts and can manage adoption programs for every business type and size.•RightSignatureRightSignature is an all-in-one electronic signature solution that offers advanced document signing and handling services. It offers multiple authentication methods, several levels of security, and an administrative dashboard that includes analytical statistics of your transactions. RightSignature has some interesting features such as viewing notifications, signing notifications, document templates, payment information capture, branded emails, and an instruction bar that helps users navigate RightSignature documents.RightSignature offers a variety of document signing options for businesses and individuals that don't require advanced document management, extensive third-party software integration, or a more complex solution. The electronic signature service is simple, secure, and affordable.•Silanis e-SignLiveSilanis is one of the early pioneers of e-signatures with 20 years in the business. Not only does Silanis have two decades of experience in the industry that it helped pioneer, but it also processes more than 600 million documents and signers per year. And its solution has been load tested to a capacity of three billion documents per year for a single installation.Silanis offers an on-premises installation, a cloud-based installation, and a SaaS solution, depending on your requirements. It features multiple mobile methods of signing including point-of-sale, click-to-sign, handwritten signature capture, and fax-back signing. If your device has a web browser, you can use Silanis' e-SignLive.
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