Dear Yasui san,
For the 2nd & 3rd Summer Trip Meeting, we have conclusion and follow up of main topic, thus:
Conclusion
Date & Place : will be held on 5-6 Nov 2016 at Khao Yai
Theme : Jeans
Follow up
Hotel and Restaurant : waiting quotation from agent of each hotel and restaurant
Remark : We have plan to going to Khao Yai for survey hotel and restaurant on 17 Sep 2016.
I'm prepared "Application Business Trip"(paper) sent to you for request your approve ka.