While making vacation plans, an employee utilized a travel website, Travelocity, to find options. Upon selecting the desired hotel, the employee called the number listed on the website to “hold” the reservation.
Unaware that he was speaking to Travelocity and not the hotel directly, the employee provided his Company card to secure the reservation, intending to pay by cash upon arrival at the hotel. The employee did not own his own personal credit card.
When the employee checked into the hotel, he was told he would be unable to pay in cash as the charges had already been processed on his Company card by Travelocity and could not be reversed by the hotel.
The employee did not immediately disclose use of the card to his supervisor; rather, he waited until submission of his T&E.