It is recommended that all staffs a

It is recommended that all staffs and especially all supervisor, manager level must to ensure that the practice its company uses to sign-in and control visitors has been carried out any time. Here are a few things to be reviewed:

Just who at your company can authorize a visitor to be on the premises? Can any employee sponsor a visitor, or must the visitor be sponsored by a supervisor or manager?
During what hours can a visitor be brought on the premises? Is it OK for an employee to bring a visitor into the facility after-hours or on the weekends?
Must visitors be escorted at all times by an employee? Which types of visitors are to be allowed unescorted access?
Are there areas in the facility where visitors are not allowed? If so, where are these areas?
Do visitors need to be issued safety equipment or to receive any special type of safety training?
Are there any age restrictions on visitors? Can an employee bring his or her children into the facility as visitors?
Are packages carried by visitors, including briefcases and purses, subject to inspection as the visitor leaves the premises?

All visitors to the facility should be required to sign-in when they come to the facility, and sign-out when they leave. For best security, the receptionist or security officer, not the visitor, should enter information into the visitor log.


Non-escorted visitors should be issued a different type of identification badge than regular escorted visitors. Frequent visitors to the facility, such as janitors and service people, should be issued a permanent vendor identification badge. If your company uses photo identification badges for employees, a similar type of photo identification badge should be produced for permanent vendors.

Visitors who have failed to sign-out should be identified. The employee who sponsored the visitor should be contacted and reminded that they are responsible for assuring that visitors follow the proper procedures.