Dear JP, Earlier on some of your co

Dear JP,

Earlier on some of your colleagues came to approach me to sign cheques to make payment to Maid Agency for their services in June and July 2016. Firstly I do not see any fingerprint reporting for the month of July 2016. I do not think any of the committee members should sign on the cheque before having a proper check on their IN/OUT timing when they are suppose to work.

In the month of June 2016, Maid agency got back with a report saying that they will deduct 7 manpower fees, which they do not consider anyone that is late for work too? I think there should be some discipline in the whole process of checking before presented to the committee members for signature. I had also found a staff actually scan in at 09:44hrs on the machine, however on the paper he mentioned another timing. This is a very good example to show you that we only should depending on the reporting from the machine, and not by manual writing.

I can just fill up any numbers in there and no one will know anything about it. Please kindly make full use of the finger print machine, the point of spending that money is to ensure that everything is transparent.

I request that every month if the maid agency wants to collect their services fees, they will have to submit the next following month staff schedule, there should be a fix staff assign to our building, and clearly states their off days too on a monthly basis. I want the full name and nick name in the plan too. If anyone is not coming and someone is replacing them on that day itself. There should be some kind of form from the company sent to us for approval