Trusting that this letter finds you well.
I wish to inform you that your offer/quotation has been accepted and we want to make sure that everything is arranged before our arrival; hence we wish to make deposit payment to confirm the booking.
Meanwhile, our sponsor will be handling every payment and has authorized a credit card to c over our entire traveling expenses which includes accommodation, flight booking, taxi and other logistics. Also,we are negotiating with a Tour operator/guild that will help us with other ground logistics during our stay.
Since you are the first booking we have confirmed, Our credit card details will be sent to you so that you can process the amount 18,000.00USD or it's equivalent in your local currency because the tour operator does not have online credit card facilities.Once you make the charges and the funds is reflected on your account,you should deduct the deposit cost of our booking plus credit card handling charges/commission which is 4,000.00USD or it's equivalent in your local currency and pay out the rest 14,000.00USD or it's equivalent in your local currency of the money to our tour operator.(His detail will be provided to you when we have concluded)Hope this is understood?
we shall complete the balance payment for the accommodation on or before arrival.
Kindly provide the following information for the credit card authorization.
(1) YOUR FULL NAME/NAME OF YOUR ESTABLISHMENT:
(2) YOUR ADDRESS:
(3) NAME OF THE OWNER/MANAGER
(4) CONTACT TELEPHONE NUMBERS:
NOTE: WE WILL BE RESPONSIBLE FOR ANY CHARGES AND FEES THIS WILL ATTRACT.
We hope to receive the best of service from your company.
Your prompt response is highly needed .